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CODE OF RHODE ISLAND RULES
AGENCY 03. DEPARTMENT OF CHILDREN, YOUTH AND FAMILIES
SUB-AGENCY 012. JUVENILE CORRECTIONAL SERVICES: TRAINING SCHOOL AND DETENTION CENTER ; RHODE ISLAND TRAINING SCHOOL MANUAL (1200 SERIES)
CHAPTER 001. POLICY AND PROCED
Date:
08/31/2009
Document:
03 012 001. POLICY AND PROCEDURE MANUAL
Policy: 1200.0714 Safety and Emergency Procedures at the RI Training.
Effective Date: March 1, 2011 Version: 1
The Rhode Island Training School (RITS) follows established procedures in responding to an emergency. The Superintendent or designee ensures that staff training is current and that emergency materials and devices are adequate and in good working order. Safety and emergency procedures are reviewed annually, necessary revisions are made and staff are trained in a timely fashion. The RITS maintains and updates a continuity of operations plan which identifies steps to be taken to maintain essential services in the event that an emergency or disaster causes widespread damage to the facility or substantially reduces staff available for duty.
Related Procedure
Safety and Emergency Procedures at the RI Training School
Related Policy
Clinical Services at the RI Training School
Facility Management and Environmental Safety
Master Control Center
Training and Professional Development
Unusual Incident Report
Escape
Safety and Emergency Procedures at the RI Training School
Procedure from Policy 1200.0714: Safety and Emergency Procedures at the RI Training School
A. All medical and behavioral health care, including emergency response and detoxification, is managed in conformance with DCYF Policy 1200.1100, Clinical Services at the RI Training School.
B. The Superintendent or designee ensures that the RI Training School (RITS) maintains effective communication, safety and emergency equipment and systems with adequate back up capabilities, including but not limited to alternative power sources.
1. The Master Control Center (MCC) facilitates and coordinates communications within the RITS and with outside entities in conformance with DCYF Policy 1200.0857, Master Control Center.
2. Emergency systems, equipment and back up capabilities include the means to promptly release residents from locked areas.
3. A Preventative Maintenance Plan is developed, maintained and updated in conformance with DCYF Policy 1200.0718, Facility Management and Environmental Safety.
4. Staff report any problems or deficiencies in communication systems, safety or emergency equipment in conformance with DCYF Policy 1200.0718, Facility Management and Environmental Safety.
5. Paragraph B is consistent with American Correctional Association (ACA) Standards 3-JDF-3B-06; 3-JTS-3B-06; 3-JDF-3B-07; 3-JTS-3B-07; 3-JDF-3B-08 and 3-JTS-3B-08.
C. The Superintendent or designee ensures that written emergency protocols, including evacuation routes and use and inspection of emergency equipment, are developed, reviewed, posted and revised no less than annually and as required by federal, state, and local law, regulation and ordinance.
1. Staff are trained on emergency response in conformance with DCYF Policy 400.0000: Training and Professional Development.
2. Residents and staff are drilled on evacuation routes and appropriate emergency procedures on a regular basis and in conformance with federal, state and local laws, ordinances and regulations.
3. Paragraph C is consistent with ACA Standards 3-JDF-3B-11; 3-JTS-3B-11; 3-JDF-3B-12 and 3-JTS-3B-12.
D. Fire Prevention, Safety and Response:
1. Policy and procedure regarding fire prevention, safety and response is reviewed annually by the Superintendent or designee and updated as necessary to ensure staff and resident safety.
2. The Superintendent or designee ensures compliance with fire safety and emergency response regulations promulgated by the State Fire Marshall:
a. Equipment and facility inspections are conducted at regular intervals as required by state and federal law. The Superintendent or designee ensures a comprehensive and thorough monthly inspection of compliance with all fire and safety regulations.
b. The Unit Manager or designee conducts daily inspections of the units at the beginning and end of each shift to check: cleanliness and order of areas and equipment; appropriate storage of flammable, caustic or combustible materials and disposal of trash or rubbish; FIRE, EXIT and NO SMOKING signs are distinctly marked; exits are kept in clear, usable condition; electrical fixtures and equipment are in good condition; fire extinguishers and fire protection equipment are maintained free from debris and are available in appropriate locations in the unit; fire alarm boxes are highly visible and securely locked; hoses are secure and ready for use; emergency lighting is functional; and evacuation plans are posted in the unit;
i. These inspections, as well as any problems noted, are recorded
in the Unit Log Book.
ii. Staff bring any problems noted to the MCC.
iii. The MCC notifies the Chief of Maintenance as necessary.
c. Administrators ensure a comprehensive inspection of their area of responsibility. Each administrator or designee conducts the inspections identified in paragraph b, above, for areas outside of the living units and within his/her area of responsibility.
d. Fire extinguishers are inspected quarterly for effectiveness maintained and re-tagged annually by a licensed provider at the direction of the Chief of Maintenance.
e. The Superintendent or designee ensures that staff are trained on fire safety and on emergency response, including:
i. Primary and secondary evacuation routes.
ii. Location and use of fire fighting equipment.
iii. Staff training is documented in RICHIST by the Child Welfare Institute.
f. Fire drills are conducted at regular intervals as required by state and federal law. The Fire Drill Form is accurately and thoroughly completed and forwarded to the Unit Manager or facility supervisor for review.
g. Fire protection equipment is available at appropriate locations throughout the facility. Staff
i. Have a key to any locked fire alarm box, fire extinguisher cabinet or fire safety equipment.
ii. Ensure that fire doors are kept closed and not secured in an open position.
h. Emergency equipment and evacuation routes are designated and denoted in conformance with department training and state regulation.
i. Each unit is provided with a complete and accurate daily census of residents.
j. Staff smoke only in designated areas and utilized approved, noncombustible receptacles for disposal of smoking materials. These receptacles are emptied daily.
k. Staff utilize only appliances provided by the state and do not bring appliances into the RITS without the prior written approval of the Superintendent or designee.
l. A prescribed system is used to account for the distribution of flammable, toxic or caustic materials. These materials are:
i. stored in special containers in secure areas inaccessible to residents;
ii. handled or utilized by residents only under the close and direct supervision of qualified staff; and
iii. utilized according to manufacturer's requirements and in conformance with department training.
3. Response to a fire:
a. Residents, staff and visitors are evacuated utilizing approved routes and places of refuge.
b. Staff utilize fire fighting equipment in conformance with departmental training.
c. If the MCC has any reason to believe that the fire department has not been notified by the automatic fire alarm system, the Fire Department is called immediately.
d. The MCC notifies the Administrator-on-Call, the Unit Manager and the Superintendent and facilitates necessary communications.
e. Staff comply with the direction of the responding fire department during the fire, returning to the unit or facility when clearance is given, and securing evidence needed for investigation. Fire debris is not removed or disturbed, unless the residue may rekindle, until an investigation has been made.
f. Staff cooperate with the Superintendent or designee, the State Fire Marshall or responding fire department in any subsequent investigation.
g. An Unusual Incident Report is completed in conformance with DCYF Policy 1200.0827, Unusual Incident Report.
4. Fatalities, casualties and/or suspicious fires are reported immediately to the State Fire Marshall's Office by the Superintendent or the Administrator-on-Call.
5. Within twenty-four (24) hours, the Superintendent or designee provides a written report to the State Fire Marshall's Office which includes:
a. Time, date and location of the fire;
b. Name of person who discovered the fire as well as staff and residents present during the fire;
c. Time the fire was extinguished; and
d. Approximate value and description of damaged property.
6. Paragraph D is consistent with ACA Standards 3-JDF-3B-01; 3-JTS-3B-01; 3-JDF-3B-02; 3-JTS-3B-02; 3-JDF-3B-04; 3-JTS-3B-04; 3-JDF-3B-05 and 3-JTS-3B-05.
E. Threats to Security
1. Policy and procedure regarding any threat to security is reviewed annually by the Superintendent or designee and updated as necessary to ensure staff and resident safety.
2. To prevent occurrences which may threaten security and safety, staff report abnormal or questionable resident behavior to the Unit Manager or MCC. The Unit Manager or MCC notifies the Superintendent or Administrator on Call.
3. Staff immediately notify the MCC of any hostage situation.
a. The MCC notifies state and local law enforcement and the Superintendent and the Chief of Staff of the Department of Children, Youth and Families (DCYF).
b. Any staff held as a hostage has no rank or authority while under duress.
c. Staff cooperate with law enforcement for the duration of the emergency.
d. An Unusual Incident Report is completed in conformance with DCYF Policy 1200.0827, Unusual Incident Report by employees directly involved in or observing a hostage situation.
4. Riot or Work Stoppage
a. Staff immediately notify the MCC of any riot or work stoppage.
b. The MCC notifies state and local law enforcement, the Superintendent and the DCYF Chief of Staff.
c. Staff cooperate with law enforcement for the duration of the emergency.
d. The Continuity of Operations Plan is implemented as necessary by the Superintendent or designee.
e. An Unusual Incident Report is completed in conformance with DCYF Policy 1200.0827, Unusual Incident Report by employees directly involved in or observing a riot or work stoppage.
5. Staff respond to escapes in conformance with DCYF Policy 1200.1608, Escape.
F. The DCYF maintains a Continuity of Operations Plan to guide administrators and staff in the event of a wide spread emergency which threatens to continuity of essential services.
1. The Superintendent or designee reviews the Continuity of Operations Plan annually and revises it as necessary.
2. The Continuity of Operations Plan is provided to appropriate administrative and supervisory staff to ensure effective implementation in an emergency.
3. Staff comply with directives of Administrators and supervisory staff in the implementation of the Continuity of Operations Plan.
4. Paragraph F is consistent with ACA Standards 3-JDF-3B-11 and 3-JTS-3B-14.
…
Policy: 1200.0900 Food Service.
Effective Date: March 1, 2011 Version: 1
The Recommended Dietary Allowances of the National Academy of Sciences are used as a guide in developing menus for three nutritionally adequate meals a day for residents. Meals are planned in advance with a consulting dietitian to consider flavor, texture, temperature and palatability. Special diets prescribed by appropriate medical personnel are implemented for residents. Reasonable provisions are made to assist residents in adhering to religious beliefs regarding diet. Food, including snacks, is not withheld, nor is the facility's standard menu varied for disciplinary reasons.
Related Procedure
Food Service
Related Policy
Legal Establishment
Budget, Procurement, Contract and Fiscal Operations
Rhode Island Children's Information System (RICHIST)
Food Service
Procedure from Policy 1200.0900: Food Service
A. Meals or snacks are never withheld as a form of discipline.
B. The Principal Cook has at least three years experience in institutional food service and supervises food service operations. The Principal Cook ensures that:
1. Nutritionally balanced menus are developed at least a week in advance and are available for review by the Superintendent of designee. Any changes substitutions in the menu as served are of nutritionally equivalent value to the item replaced and are documented in a log.
2. The residents' last daily meal is never served before 5:00 P.M.
3. A daily menu is posted in the cafeteria and in each unit and facility. Except for those residents on a special diet as described in paragraphs C and D, below, the food service plan provides for a single menu for residents and staff.
4. The facility's dietary allowances are reviewed at least annually by a licensed dietitian to reflect national nutritional standards for adolescents and young adults.
5. Adequate resources are available to provide a complete food service, including three meals a day that are adequate, palatable, attractive and produced under sanitary conditions.
a. Food service budgeting, purchasing and accounting conform to DCYF Policy 100.0085, Budget, Procurement, Contract and Fiscal Operations.
b. If the Principal Cook identifies any condition that would preclude such service, he/she brings it to the immediate attention of the Superintendent or designee.
6. Food is stored and prepared in conformance with federal, state and local codes.
a. Food service staff are in good health and free of communicable diseases. Food service staff are subject to a yearly physical examination as necessary to preclude illness transmissible by food or utensils.
b. All areas of the kitchen are clean and sanitary at all times.
c. Staff preparing and serving food keep hands and fingernails clean, employ hygienic food handling techniques, utilize caps or hairnets and wear clean, washable garments at all times.
d. Residents assisting in the kitchen are monitored for health and cleanliness and instructed in hygienic food handling techniques.
7. Accurate records of meals planned and served as well as all documentation required by federal, state and local code regarding sanitation and food safety are maintained.
C. Requests for special diets based on health needs of residents are made to the Principal Cook by medical personnel.
1. The Principal Cook consults the Nutritionist and medical personnel to identify the nutritionally and medically appropriate diet for the resident.
2. The special diet is documented in the resident's electronic case record in conformance with DCYF Policy 700.0100, Rhode Island Children's Information System (RICHIST).
3. Clinic staff ensure that Unit staff are apprised of the resident's dietary needs.
4. Unit Staff responsible for the Unit Log Book enters information relating to special diets in the Unit Log Book.
5. Medical personnel and the Principal Cook review any order for special diet on a monthly basis and make adjustments as necessary.
D. Requests for special diets for religious purposes are approved by the appropriate Chaplain and accommodated as much as possible.
1. The Principal Cook makes provisions for the resident's special diet.
2. The special diet is reviewed monthly by the appropriate Chaplain.
E. The Superintendent or designee inspects the food preparation and dining areas weekly and food service equipment daily.
F. The Unit Manager inspects any area in the unit in which food is prepared, stored or served on a weekly basis.
G. Residents are served meals in an appropriate setting with consistent supervision as well as safe, hygienic handling and storage of food.
1. Only the Superintendent or designee may change the designated dining area of a unit.
a. Residents of the Youth Development Center (YDC) eat in the YDC cafeteria.
b. Residents in the Youth Assessment Center and the Female Correctional Treatment Unit eat in the designated area in each facility.
i. Staff provide meals to residents in a timely fashion to ensure safety in food temperatures and adequacy in quality.
ii. Staff ensure that food containers are rinsed out and left reasonably clean before returned to the kitchen.
2. Unit staff accompany residents to and from the designated dining area and remain with the residents during the meal.
3. To encourage good supervision and interactions with residents, the Division provides meals to staff. The cafeteria does not accept cash for meals or food from any resident or staff. Food service is prioritized as follows:
a. Residents
b. Unit Staff supervising residents
c. Clinical staff on duty
d. Kitchen staff on duty
e. Maintenance staff
f. Master Control Center Staff on duty
g. Other staff on duty based on availability
4. Unit staff are notified by the cafeteria if there is a change in the scheduled meal time.
H. Paragraphs A - G are consistent with American Correctional Association Standards 3-JDF-4A-01; 3-JTS-4A-01; 3-JDF-4A-02; 3-JTS-4A-02; 3-JDF-4A-03; 3-JTS-4A-03-JDF-4A-01; 3-JTS-4A-04; 3-JDF-4A-05; 3-JTS-4A-05; 3-JDF-4A-06; 3-JTS-4A-06; 3-JDF-4A-07; 3-JTS-4A-07; 3-JDF-4A-08; 3-JTS-4A-08; 3-JDF-4A-09; 3-JTS-4A-09; 3-JDF-4A-10; 3-JTS-4A-10; 3-JDF-4A-11; 3-JTS-4A-11; 3-JDF-4A-12; 3-JTS-4A-12; 3-JDF-4A-13; 3-JTS-4A-13; 3-JDF-4A-14; 3-JTS-4A-14 and 3-JTS-4A-15.
**Note: Only the section analyzed by the PHASYS team is included here as the entire regulation exceeded ~100 pages.
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